1Add
Add what you own
Laptops, tools, vehicles, machinery or supplies — with photos, serials, costs and custom fields.
NewAudits from any phone camera
Every asset, accounted for.
MyAssetRack connects each physical item to a scannable tag and a living digital record — so your team always knows what you own, where it is and who has it.
- Free up to 250 assets
- Unlimited users
- No credit card
Click any item on the rack to open its record
25,000+
active accounts tracking assets
250 free
assets, with every core feature
Unlimited
users with role-based access
$0
extra per phone used for scanning
How it works
From the shelf to the system in four simple steps
Every physical item gets a record of its own — identified once, then kept current by everyone who touches it.
Property of Halden Labs
MAR-02217
2Tag
Tag it once
Print barcode or QR labels, or order durable pre-printed tags. One scan opens the record.
- Checked in by Marcus B.Oct 7
- Checked out to Marcus B.Oct 1
- Verified in Q3 auditSep 30
- Battery replacedJun 9
3Track
Track every move
Check-outs, transfers, reservations, scans and service all land on the asset's timeline.
Warehouse B312 items
4Organize
Know where it belongs
See what's on every rack, in every room and on every job site — and what's missing.
Features
Everything you need to run your assets
From the day an asset arrives to the day it's retired, its movements, bookings and service history stay attached to one record.
Check-in, check‑out & reservations
Hand equipment to people, teams or job sites with a due date. Reservations prevent double-booking, and overdue returns trigger email alerts.
Explore check-outCheck out assetMirrorless Camera Kit
MAR-00931
Assign to
JLJordan Lee · Marketing
Due back
Thu, Oct 16
Condition
Good
Mon13Tue14Wed15Thu16Fri17Sat18Sun19
Barcode & QR scanning
Use the phones your team already carries. Scan a tag to open the record, update it or log a move — no extra hardware.
Maintenance & alerts
Recurring service per asset, with email reminders before it's due.
- Oct14Projector lampMAR-003886 days
- Nov12Drill battery checkMAR-02217Planned
- Dec03Survey calibrationMAR-01730Planned
Reports that answer
Value, location and custody across every site — live, not monthly.
Assets by location
1,076 totalUnlimited users
Invite everyone, and give each person the access their role needs.
LOAdminFull control
MBManagerEdit & check out
PRStaffCheck out
Inventory & consumables
Track quantities on hand alongside your assets. Set reorder points and get an alert before stock runs out.
Explore inventoryStock levelsEquipment Room
1 low- Cat6 patch cables, 2 mINV-0560 · reorder at 60148
- Toner cartridgesINV-0612 · reorder at 1512
- HDMI cables, 1.8 mINV-0561 · reorder at 2064
Mobile audits
Audit day, without the clipboard.
Walk the floor with your phone. Scan each tag and MyAssetRack compares what it expected with what you found — so missing, moved and misplaced items surface on their own.
- Scan as you walkBarcode and QR tags, straight from the phone camera.
- Fix records on the spotUpdate location, condition and custodian from the field.
- Finish with a clear listEvery discrepancy, ready to resolve or assign.
Q4 audit · Equipment RoomIn progress
Started 07:40 by Lena Okafor
423of 430 assets scanned
412In place
11Moved
7Not yet seen
- 27″ 4K MonitorExpected Rack C · found in Room 2A
- Tablet, 11″MAR-00977 · last seen Room 3B, Sep 12
- Label printerMAR-01155 · reported damaged
Solutions
Built for whatever you're responsible for
The same record model works for a classroom of tablets, a fleet of vans or a warehouse of tools.
Every laptop accounted for, from onboarding to offboarding.
Assign devices to people, track warranties and spot hardware sitting unused. When someone leaves, their check-out list is your return checklist.
Onboarding kitsWarranty alertsOffboarding returnsSpare pool
Asset IDItemCustodianStatus
MAR-0104214″ Developer LaptopEquipment RoomAvailable
MAR-0121913″ LaptopPriya RamanChecked out
MAR-0110727″ 4K MonitorEquipment RoomAvailable
MAR-01412Conference PhoneTom BeckerOverdue
Buildings run better when equipment has a history.
Track furniture, AV, HVAC units and building systems across floors and sites, with maintenance that runs on schedule and contracts that never lapse unnoticed.
Preventive maintenanceService contractsRoom inventoriesMoves
Asset IDItemLocationStatus
MAR-00388Conference ProjectorRack C · Shelf 01Service due
MAR-03310Rooftop HVAC Unit 2HQ · RoofIn service
MAR-03544Sit-stand DeskHQ · Floor 3In service
MAR-03602Floor ScrubberWarehouse BReserved
Devices out in the morning, back by the bell.
Check out tablets, laptops, lab kits and instruments to students and staff, then reconcile every classroom at the end of term with a quick phone audit.
Student check-outCart reservationsEnd-of-term auditsLab inventory
Asset IDItemAssigned toStatus
MAR-05011Tablet Cart B · 24 tabletsRoom 114Reserved
MAR-05187Student LaptopMaya Ortiz · Gr. 7Checked out
MAR-05230Digital MicroscopeScience Lab 2Available
MAR-05302TrumpetMusic RoomRepair
Mobile equipment, findable on every floor.
Keep wheelchairs, monitors, pumps and carts locatable across departments, with service history and inspection dates attached to each device.
Department transfersInspection schedulesLoaner equipmentPar levels
Asset IDItemLocationStatus
MAR-07740Transport WheelchairEast · Level 2Available
MAR-07812Vital Signs MonitorWard 4BIn use
MAR-07905Infusion PumpBiomed ShopInspection due
MAR-07966Procedure CartOutpatient · Bay 3Available
Know which crew has which tool, on which site.
Track tools, generators, vehicles and survey gear as they move between the yard and job sites. Fewer losses, fewer duplicate purchases, faster mornings.
Job-site transfersCrew kitsVehicle serviceCalibration
Asset IDItemLocationStatus
MAR-01730Survey Instrument CaseRack C · Shelf 01Available
MAR-0221718V Cordless DrillWarehouse B · Bay 4Available
MAR-040186.5 kW GeneratorSite 14 · Ana RuizChecked out
MAR-04102Service Van 3YardService due
Teams and security
Teams
Everyone on the same record.
Invite your whole organization at no extra cost, and give each person exactly the access their role needs.
Access levelViewCheck outEditAdmin
LOAdmin
MBManager
PRStaff
AFViewer
68 people on this account · no per-seat fees
Security
Protected, and available wherever you are.
Your records live in the cloud on access-controlled infrastructure, so the right people can reach them from any browser — and no one else can.
Access-controlled serversData access is restricted and monitored.
PCI-compliant data centersSensitive data stored to payment-industry standards.
Fully cloud-basedNothing to install or maintain.
Continuous updatesNew features arrive automatically.
Pricing
Start free. Stay free for your first 250 assets.
Every account includes unlimited users and phone scanning, with no per-device fees. When your collection grows, choose a plan sized for it.
- Unlimited users
- Check-in & check-out
- Barcode & QR scanning
- Maintenance & alerts
Your collectionEstimate
180 assets
Free plan covers you$0
FAQ
Questions, answered
Everything teams usually ask before they tag their first asset.
Still have questions?Talk to our team
What kinds of assets can I track?
Almost anything with value or a responsibility attached: IT equipment, tools, vehicles, machinery, AV gear, furniture, office supplies and consumable inventory. Categories and custom fields adapt the record to each type.
Do I need special hardware to scan tags?
No. Mobile scanning works with a smartphone camera, so your team can scan barcodes and QR tags, run audits and update records from the field without extra device fees.
Can my whole team use it?
Yes. Every account supports unlimited users, and each person can be given a specific access level — from view-only to full administrative control.
How does maintenance scheduling work?
Set up and customize maintenance schedules for each asset. Configurable email alerts remind the right people about upcoming service, expiring contracts and overdue returns.
Is my data secure?
MyAssetRack is entirely cloud-based and uses secure, access-controlled servers and PCI-compliant data centers to store sensitive information.
Get started
Put your first asset on the record today.
Set up your locations, tag what matters and invite your team. Free for up to 250 assets — no credit card required.